Signature Requirements for Qualification Filings

By: Kathy Ballard, COGENCY GLOBAL on Mon, Sep 17, 2012

How many times have you been faced with a very large, multistate qualification project for a limited liability company, limited partnership or corporation and asked yourself, “In what states will I need original signatures and which ones will accept PDF/e-mailed signatures?”

This is a question many paralegals are faced with almost on a daily basis. Knowing the answer to this important question can quite often prevent rejections and will save you valuable time.

In today’s technological age, the states have made significant efforts to make the filing process easier. Fortunately for filers, a significant number of states have changed their signature requirements and will accept PDF/e-mailed signatures to better serve their clientele.

In those jurisdictions that will accept PDF/e-mailed signatures, shipping and other costs will be reduced and/or eliminated. Additionally, turnaround time will also be decreased, thus eliminating the wait for original qualification documents to be sent to and confirmation received back from the state and/or the corporate services provider assisting with the filings.Qualification filings signature requirements

COGENCY GLOBAL INC. has prepared a chart detailing the signature requirements for qualification filings by entity type for each state and the District of Columbia. It is important to note that some states, such as Arizona, will accept PDF/e-mailed signatures for some entity types, while for other entity types, original signatures are required.

We hope this information will help you to avoid delays and rejections on your important qualification projects!


This article is provided for informational purposes only and should not be considered, or relied upon, as legal advice.

Topics: Company Formation and Filing Considerations