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Process Agent Pricing Clarified: How to Avoid Inflated Costs

By: Pushkala Sivaramakrishnan, COGENCY GLOBAL, on Oct 12, 2022 10:56:14 AM

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What this is – This will give you pointers on how to be best determine what your process agent should cost. 

What this means – You'll realise cost savings by appointing a process agent that does not charge a per agreement fee.  

For your U.S. domestic and cross-border financing transaction to be successful, it’s important to have a process agent service in place and be clear on the process agent pricing model before the closing date. The process agent acts as the physical representative in the jurisdiction that will serve as governing law for any issues that arise during the terms of the transaction and receives service of process for legal actions related to the transaction.

One factor in securing a process agent that is less widely discussed is appointment terms. How long should an appointment last? What kind of pricing structure is involved? It can be helpful to know the different pricing structures for process agents so that you can more wisely choose which one makes sense for your deal before making the appointment. What other small details should be considered before entering into an agreement?

Appointment Term by Transaction Type

There are three main types of transactions based on duration:

  • Fixed-term transactions have a maturity or end-date. For example, a bond offering is a fixed-term transaction that might last 5-10 years. In this case, a process agent will often be appointed irrevocably, as required by the lender, and paid for in advance for the entire term of the loan.

  • Indefinite termination date transactions, such as derivative transactions, do not have a set end date. For these types of transactions, a process agent might accept an appointment for a three- or six-year term, then renew periodically until terminated.

  • Rolling year-on-year contracts are renewed annually and as such, may require the process agent service to be renewed each year. For instance, in a bridge loan where a borrower is establishing short-term financing, you might appoint a process agent for one year with an option to renew on a yearly basis until longer-term financing is in place.


apple-touch-icon-120x120Need a process agent? Watch our video "Appointing a Process Agent in 3 Steps" to learn how you can appoint one fast. 


Watch Out for Pricing Based on the Number of Agreements

You’ll also want to check whether process agent fees are charged per agreement, as it’s not uncommon to have multiple operative agreements in a single deal. For example, if you need a process agent service for a global bond offering (e.g. Indenture, Purchase Agreement, Subscription Agreement, etc.) or a real estate financing transaction (e.g., Loan Agreement, Guaranty, Environmental Indemnity Agreement, etc.) in the U.S., the process agent pricing structure should cover the transactions as a whole.

If you choose a process agent that charges by the number of operating agreements in a single financing transaction, you may spend much more money than necessary. Ideally, you’ll want a process agent that understands their role in relation to the transaction as a whole, regardless of the number of agreements or documents involved.

Do you have questions about pricing structures for process agent appointments? Contact us or leave your questions in the comments below.


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This article is provided for informational purposes only and should not be considered, or relied upon, as legal advice.

Topics: Process Agent