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Authentication, Legalization & Apostille Services


When you’re using an official U.S. document overseas, you’ll need proof that the document’s certifications and seals are valid. There are two main ways to provide that proof:

A Hague Convention Apostille, a certificate attached by a Competent Authority (often the Secretary of State) that states the signatures and stamps of the government officials on your documents are valid. This simpler method is currently accepted by more than 110 countries and was agreed upon in the Hague Convention Abolishing the Requirement Authentication of the signatures on your documents by the originating jurisdiction, followed by legalization at the consulate or embassy of the destination country. U.S. Department of State Authentication is also often a necessary step in this process.

 (Learn more about Authentication and Legalization of Documents here.)

How To Get An Apostille or Authentication & Legalization

Your first step is going to be to know which type of certification you require. You’ll need apostille services if your destination country is a part of the Hague Convention, and authentication and legalization if the country is not.

Requirements for getting your certification—regardless of which type it is—are set by the destination country and vary from nation to nation. COGENCY GLOBAL has specialists on the ground around the world and can help you navigate the different requirements across jurisdictions with ease.

Our Document Legalization Service Covers:

  • Corporate documents.
  • Notarized contracts.
  • Court judgments.
  • IRS Good Standing Certificates.
  • Certificates of listing on a foreign exchange.
  • Trademark registrations.
  • Trademark assignments.
  • Copyright registrations.
  • Copyright assignments.
  • Patent registrations.
  • Patent assignments.
  • Other intellectual property documents.

Navigating these processes is time-consuming and frustrating. Each authority has different requirements, fees, and procedures. To add to that complexity, embassies and consulates can sometimes apply political considerations to the process. Rely on experienced professionals who understand embassy quirks, have ongoing working relationships with embassy staff and can troubleshoot problems immediately.

Our service is designed to handle your requests efficiently and effectively, from pricing to processing. Get up to four US documents authenticated at the same locations at no additional charge. We’ll even keep you informed of important regulatory and policy changes for future requests.

Our Document Authentication Services

Services vary depending on the document type and location, but generally include:

  • Determining requirements based on the type of document, country of origin and destination country.
  • Arranging legalization steps for the fastest possible approval.
  • Hand-delivering important documents to agencies, embassies, and consulates in many major cities, including DC, NYC, and Chicago.
  • Following up to address issues as needed.
  • Delivering authenticated documents in the U.S. or internationally.

Let COGENCY GLOBAL quickly and cost-effectively handle your apostille, authentication or legalization needs. Contact us today to get started.

Need legalization for a foreign document?
Learn about our global authentication services.