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Fulfillment Specialist, Springfield IL

Cogency Global is seeking a Fulfillment Specialist for our Springfield office.

Summary

Are you looking for a company committed to integrity, fairness, and fun? Are you in search of a corporate culture that fosters career development and values work-life balance? Would you like to be a part of a fantastic, growing team? If you answered yes to these questions, then we have a position you should apply for! 

Cogency Global is expanding and we want you!

Cogency Global is a leader in corporate compliance seeking a detail-oriented Fulfillment Specialist to collaborate with colleagues across multiple offices in obtaining and filing legal documents within the State of Illinois. This role requires managing a dynamic and time-sensitive workflow while ensuring operational accuracy and efficiency. The ideal candidate will also serve as a key point of contact for clients regarding DMV-related services, delivering timely updates and exceptional support. Success in this position is measured by the ability to meet team and company goals through effective communication, strong organizational skills, and a commitment to service excellence.

The Fulfillment Specialist Roles and Responsibilities:

  • Must be deadline driven, ability to multi-task, using 2-3 monitors, multiple databases, and systems to include TRAC, OPUS, Outlook, and the Internet.
  • Must thrive in a fast-paced environment and process at a methodical rate that allows a balance of quality and quantity; maintain error percentage of .50%.
  • Review and submit corporate filings, ensuring they adhere to the General Corporate Laws, Statutes and Guidelines.
  • Serve as a liaison between Client Service Specialists in branch offices of Cogency Global, Service Company clients and the Secretaries of State.
  • Process and complete document requests to include certified copies, good standings, certificates of facts.
  • Serve as the subject matter expert and provide guidance to branch office colleagues such as fees and forms.
  • Communicate with clients regarding DMV-related services and provide timely updates.
  • Perform research regarding DMV-related services in all 50 states.

The skills, experience and qualifications required:

  • Strong computer/research skills including proficiency with MS Word, Excel, and Outlook software.
  • Excellent organizational skills and be detail-oriented, with excellent written and verbal communication skills.
  • Must be able to multi-task effectively, work to high standards of quality and meet deadlines.
  • The ability to work independently and function as part of a team.

Together, we live our Core Values 

Integrity: Doing the Right thing even when no one will know and walking the talk.

Fairness: We have an open-door policy with access to all including the CEO at any time in a friendly & collaborative environment. 

Fun: We believe in a fun work environment & have many team events that support the ‘fun’ culture.

No Lay off strategy: We believe loyalty must go first from management to staff and we are proud of this unique strategy. 

What We Offer

  • Educational assistance program for all our eligible staff members.
  • An organization that gives back to society – We offer paid community service days to all our eligible staff members and NYC Headquarters participates in number of charity drives throughout the year.
  • A commitment to diversity & inclusion.
  • 401k up to 5% price match, Access to FSA, Pre-Tax Transit benefit. 
  • 80% covered Medical Insurance & 80% covered Dental & Vision insurance.

Additional Information

Job Type: Full-time; non-exempt Hours: 10:00 a.m. – 6:00 p.m. Salary Range: $40,000 – $42,000

Apply Now

If you’re a reliable professional who’s driven to find modern business solutions and make real connections with people, apply now.

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