When drawing up documents for filing in New York, it’s important that all the elements required by the relevant section of that particular law be present to help avoid filing rejection.
Of equal importance is having the completed document executed by the proper individual whose title is either specified by or acceptable to the New York state statutes.
- Certificates of Incorporation must be signed by at least one incorporator, with the name of the incorporator typed or printed beneath the signature. The name and address of the incorporator must always be stated, either beneath the signature, or in an article specifically written for this purpose in the body of the document.
- Certificates of Assumed Name must be signed by an officer, authorized person or attorney-in-fact.
- All other corporate certificates must be signed by an officer, director, authorized person or attorney-in-fact, unless otherwise specified in the section providing for such certificate.
Limited Liability Companies (LLCs)
- Articles of Organization must be signed by an organizer.
- Certificates of Assumed Name must be signed by a member, manager, authorized person or attorney-in-fact.
- All other LLC certificates must be signed by a member, manager, authorized person or attorney-in-fact.
Limited Partnerships (LPs)
- Certificates of Limited Partnership must be signed by all of the general partners.
- Certificates of Amendment must be signed by at least one general partner and by each other general partner designated in the Certificate of Amendment as a new general partner.
- In a situation where a sole general partner withdraws and a new general partner is admitted, both must sign if the date of withdrawal is in the future. If the date of withdrawal is in the past, only the new general partner must sign.
- Certificates of Assumed Name and all other LP Certificates must be signed by a general partner.
- Any certificate may be signed by an attorney-in-fact.
A Few More Guidelines
The following general rules may be helpful for New York filings:
- The name and title of the signer must be printed or typed beneath or opposite any signature.
- Execution by an attorney-in-fact will require that the following be noted beneath the signature:
- Name of the person for whom the attorney-in-fact is acting.
- Relationship of that person to the entity being filed.
- Conformed signatures (typed signatures) are acceptable for any filing.
- In those cases where the execution of a document can go through several levels, the signature block can often look like the following:
ABC Limited Partnership
By: XYZ, LLC, General Partner
By: /S/ Tom Jones
Tom Jones, Authorized Person
Whether a document to be filed with the New York Department of State is simple and basic or complex in nature, proper execution is essential. The above tips may help prevent delays and rejection.
This content is provided for informational purposes only and should not be considered, or relied upon, as legal advice.