NEWS AND EVENTS

Service and Schedule Changes Related to Coronavirus

By: COGENCY GLOBAL on Apr 3, 2020 2:57:16 PM

While jurisdictions and filing offices may curtail in-person contact as a response to the coronavirus, many services remain available online. This page will be updated as we verify service disruptions and other schedule changes. Sign up for our email updates to receive notifications directly.

We are also maintaining guides on U.S. state filing service availability, select international registry statuses and authentication and legalization closures, available via the following links:

State-by-State Service Guide

International Registry Status Guide

Authentication/Legalization Closings Guide

Other Updates as of 2:25 PM on Friday, April 3rd, 2020:

If you have questions about any of this information, feel free to contact your COGENCY GLOBAL service specialist.


Annual Reporting and Other Due Date Extensions

Updated April 3rd, 2020

Annual Report Deadlines Extended Due to Coronavirus

Alabama

The due date for filing Business Privilege Tax returns (as well as some other tax returns) for entities affected by the COVID-19 pandemic has been postponed from April 15th to July 15th for this year.

Arkansas

Late fees and interest charges for annual franchise taxes, normally due May 1st,  will be waived until July 15th for the 2020 franchise tax reporting year. The standard $25 late fee plus 0.000274% interest per day will not be assessed for companies filing between May 2nd and July 15th.

Connecticut

Connecticut extended the filing period for annual reports that were due today, March 31st. Limited liability company annual reports, normally due by March 31st, may be filed on or before June 30th of this year with no penalty.

Florida

The May 1st deadline has been extended to June 30th for corporations, limited liability companies, limited partnerships and limited liability limited partnerships. The standard $400 penalty for late filing will not be assessed until after 12:01 AM on July 1st.

Companies can reach out to COGENCY GLOBAL to file their annual reports, or handle independently online using the state’s website.

Georgia

The deadline to file the 2020 Annual Registration for corporations and LLCs has been extended from April 1st to May 1st.

Maryland

The deadline to file the 2020 Personal Property Tax Returns for corporations and LLCs has been extended from April 15th to July 15th. Please note that this change may take a few days to be reflected on the online records for these entities.

Kansas

The deadline for filing Annual Reports has been extended from April 15th to July 15th.

Texas

Texas Comptroller of Public Accounts is extending the due date for 2020 franchise tax reports to July 15th. The due date extension is granted automatically to all franchise tax payers.

Washington, D.C.

Annual Reports for all entity types are normally due April 1st, but the DCRA will allow them to be filed any time between April 1 and June 1 without incurring a late fee. The same is true for trade name renewals. Business license renewals due between March 25th and April 27th will have 45 days after the declared emergency is over to file the renewal.

Puerto Rico

The deadline to file the 2019 Annual Report for corporations and LLCs has been extended from April 15th to May 15th. Additionally, as in previous years, corporations may apply for an additional extension by paying the annual fee and requesting an extension until June 15th. A second extension may also be purchased for $30 which extends the deadline to July 15th.


Update: Several Embassies Closed Until Further Notice

Updated April 3rd, 2020

Closings and Service Changes for Embassies and Other Authentication and Legalization OfficesWe've received notice that several embassies in Washington D.C. and London have curtailed services or closed to public, related to coronavirus.

Details regarding these closures and other service changes are available in our Authentication and Legalization Closings guide.


Updated: Illinois SOS Offices Closed through April 30th

Illinois

Updated April 1st, 2020

Illinois Governor Pritzker has extended the state's shelter in place order to April 30th. We had announced yesterday (3/31) that the Illinois Secretary of State had closed its doors until April 7th. We now expect that this will continue to be the case through April 30th, in accordance with the extended order. 

Fortunately, COGENCY GLOBAL will continue to be able to assist you with many of the services you need from the state since online services will still be available. These online services include:

  • Corporate Filings: Most types of filings for corporations and LLC can be made online.
  • Document Retrieval: Certificates of Good Standing only (obtaining copies of charter or subsequent documents will not be possible).
  • UCC Filings: Can be made via UCC ProFile or through the state’s system.
  • UCC Searches: Certified searches will not be available but COGENCY GLOBAL will be able to provide search results and copies.

Texas SOS Closed until April 6th, 2020

Updated March 30th, 2020

The Texas Secretary of State is closed until April 6th. Corporate filings submitted electronically, by mail or fax will be held for later processing. If the document bears proof of when it was submitted, the state will try to honor submission dates as the file dates. Electronic good standings, certified copies, UCC Searches and XML electronic UCC filings are all possible.


Recap: Recent Government Office Changes

Updated March 20th, 2020

Several government offices have announced limited services yesterday and today, which will impact time frames and how work will be processed. We’ve outlined these changes by state below.

California

The California Secretary of State’s office in Sacramento has stopped in person services. Online corporate filings, plain copies of corporate documents, UCCs searches, and UCC filings via XML are available. The Secretary of State’s Los Angeles office is currently open with limited staff and services.

Additionally, COGENCY GLOBAL staff are affected by shelter-in-place orders in Sacramento County and Los Angeles County. We are consulting with the CA SOS to determine how best to balance the health and safety of our employees and the new service limitations. 

District of Columbia

The following D.C. offices have closed their public counters:

  • D.C. Department of Consumer and Regulatory Affairs (Corporate Registry)
  • D.C. Recorder of Deeds (UCC and Lien registry)

We are still able to assist using their online capabilities. Corporate filings that can't be made online must be submitted in the U.S. mail.

Florida

The Florida Secretary of State is closed to the public until April 19th. Documents may be dropped off and picked up once daily. We are able to fax-file corporate documents, as well as obtain status certificates and plain copies online. Online UCC searches and XML UCC filings are available through the Secured Transaction Registry.

Nevada

The Nevada Secretary of State has suspended all in-person services but we will be able to continue assisting you in Nevada using online services, mail and email. The Nevada Secretary of State is closing entirely on Friday, March 20th and Friday, March 27th.

Virginia

The State Corporation Commission will not be open for in person visits but documents may be dropped off. 

U.S. Department of State

The U.S. Department of State’s Office of Authentications is closing their doors to the public, forcing us to suspend our walk-in service to that agency. We can continue to mail in documents to receive a U.S. State Department Apostille or Authentication. As U.S. State Department authentication is a pre-requisite for most embassy legalization, expect delays when legalizing documents where the destination country is not part of the Hague Apostille Convention, and for documents issued by a federal agency.

International Jurisdictions

Many international registries are also curtailing services as a result of the coronavirus. We have posted details on our website for the jurisdictions we’ve verified.



NYC Offices for NYS DOS and NYDFS Closed, NY County Clerk Notary Section Also Closed

Updated March 16th, 2020

US Map - NYThe New York Department of State’s New York City Office will be closed from 3/16 to 3/27. No apostilles or authentications will be issued. Note that the Department of State’s office in Albany is currently open, apostilles and authentications can be obtained at that office. Delayed turnaround times are likely. The recent turnaround time for an apostille in Albany was about 7 business days. This delay could increase if the volume of apostille and authentication requests for the Albany office increases due to the closure of the New York City satellite office.

The New York County Clerk Notary Section is closed until further notice. It will not be possible to obtain authentication of a notary signature for a New York County notary.

The New York Dept of Financial Services (Banking Division) is unable to process any requests (good standings) at this time because their NYC office is closed.


 

Library of Congress and U.S. Copyright Office Closed to Public Until April 1st

Updated March 13th, 2020

Library of Congress (Including US Copyright Office) Closed Until April 1 2020Due to coronavirus concerns, all Library of Congress buildings, which includes the U.S. Copyright Office, will be closed to the public until Wednesday, April 1st, 2020.

During this closure, U.S. Copyright applications can still be submitted online and emails with questions can be submitted through copyright.gov.  The Copyright Office can also be reached by phone (202) 707-3000.

We are exploring special accommodations for filing Copyright assignments during the time the Copyright Office’s building is closed. We will provide updates as these options are realized.


 

Pennsylvania Discontinues Expedited Service and Limits Public Access

PA Department of State - Closed to General Public, No Expedited ServiceUpdated March 13th, 2020

Due to coronavirus concerns, the Pennsylvania Department of State has closed access to the general public and discontinued expedited service. We will still be able to submit corporate filings, UCC filings and apostilles on a routine basis at an alternate site and will receive a date-stamped copy to prove submission. Routine filings currently take 7 to 10 days, but this time frame is expected to increase.

COGENCY GLOBAL will still be able to obtain copies of charter documents and Good Standing Certificates. We’ll also be able to obtain UCC searches and copies.

 

Reminder: Please contact your COGENCY GLOBAL service specialist with any questions.